Related FAQ's

When do you create an Expense?

Expenses are costs incurred for running a business. They can be incurred on various day-to-day business activities including travel, food and lodging. Some of these expenses can be reimbursed by users in an organization.

In OffixeGx, expenses can be recorded, marked billable, converted to an invoice and be reimbursed by users.

To create a new expense:

  • Go to Purchases > Expenses.
  • Click the Create Expense + button in the top left corner of the page.
  • Enter the following details in the New Expense page.

Date
Select the date on which the expense is created.

Expense Account
Select an account to track the expense you’re going to record.

Amount
Enter the expense amount and the tax applicable on it, if any.

Paid Through
Choose the account which tracks the payment for the expense. This account will be credited when the expense is recorded.

Vendor
Select a vendor to whom you wish to associate the expense.

TAX Treatment
Select the GST treatment of the vendor and enter their GSTIN and their Place of Supply (if applicable).

Reverse Charge
Mark the box This transaction is applicable for reverse charge if reverse charge is applicable on this expense.

Tax
Select the tax applicable on the expense.

Customer Name
Associate the expense to a customer. You can mark the expense billable to the customer and convert this expense into an invoice to collect payment from the customer.

To make the expense billable:

  • Mark the Billable option next to the Customer Name.
  • Select a Project to associate with the customer, if this is an expense incurred for the project.
  • If you had configured a default markup percentage for billable bills and expenses in Settings, the default percentage will be pre-filled. You can edit and change the markup percentage, if needed.
  • Click Save.

Also, you’re creating an invoice for the associated customer, this expense will be shown as an unbilled item in the invoice to be included as a billable line item.

You can select the expenses to be billed to the customer.


Projects
Choose project(s) you wish to associate with the expense. If you associate a project for the customer, then you can bill it while creating an expense for the customer.

After entering the details, click Save

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