When do I need to create a purchase order?
A purchase order is created when you need to buy items for your business. It is a financial document issued to the vendor. It predominantly contains the product details, quantity and the price agreed for the product.
Ex: You run a furniture business and you need a special wood to make a particular model. Currently you do not have the wood in your stock, at this instance you raise a purchase order to your vendor who supplies you with the special wood.
To create a new purchase order:
- Go to Purchases > Purchase Orders.
- Click the Create New + button in the top right corner of the page.
- Fill in the required details.
| Fields | Description |
|---|---|
| Vendor Name | Enter the name of the vendor for whom the purchase order is created. |
| Deliver To | Choose if you are going to create the purchase order for an Organization or for a Customer. Select the address to which the items in the purchase order should be delivered. |
| Purchase Order# | Enter a unique number for your purchase order. |
| Expected Delivery Date | Select the Date on which the items are expected to be delivered. |
| Date | Select the date on which the purchase order is created. |
| Shipment Preference | Enter the mode of shipment you prefer, i.e. Cargo, Air etc. |
- Click Save.
- After entering the required details, click Save.
Create Purchase Orders from Vendors Module
You can create a purchase order directly from the Vendors module. Here’s how:
- Go to Purchases > Vendors.
- Select the vendor for whom you want to create a purchase order.
- Click Transactions>New Transaction in the top right corner of the page.
- Select Purchase Order.
- In the page that follows, enter the purchase order details and save it.
♥
